JOB OPPORTUNITY: Special Events Marketing Coordinator (PT)







POSITION: Special Events Marketing Coordinator (part-time)


SALARY: $10.00 – $14.00 Hourly

OPENING DATE: 06/26/15

CLOSING DATE: 07/10/15 11:59 PM


Under the direction of the Special Events Department in the City Manager’s Office, this position will be responsible for developing marketing materials and assisting with administration tasks for a variety of events.


Assist with administrative duties of special events, such as:
* Assist with designing posters, distributing fliers, writing press releases and developing program forms.
* Manages Special Events website/Facebook pages, create blogs and place ads in all forms of media.
* Create a special events newsletter using Constant Contact
* Assists with permitting festivals, parades and block parties by sending out letters, following up with missing paperwork and setting up meetings.
* Attend Community Engagement Committee meetings, take minutes to distribute to committee members and update the Special Events Monthly Calendar.
* Liaison with City departments, outside agencies, volunteers, and citizens to ensure overall safety and an effective presentation of events.
* Answer and return phone calls and messages.
* Follow and implement City ordinances and regulations.
* Ensure the proper care of City equipment.
* Perform other tasks as assigned.
* Work with businesses and foundations to attain sponsorships for special events. Work closely with sponsors to ensure their marketing needs are met.
* Recruit and assist in the management of volunteers for special events
* Attend and contribute to special events planning meetings as requested


* Experience working with special events and volunteers.
* Must possess strong organizational skills.
* Must possess exceptional interpersonal skills
* Must have strong customer service skills.
* Must have a High School Diploma/GED, with college credit or degree a plus.
* Fluency in the use and application of MS Office Suite and electronic mail systems
* Ability to work weekends and extended hours when necessary.
* Must be physically capable of lifting boxes up to 50 lbs, setting up tables and pop up tents, hanging banners and other similar duties


* 15 hours per week, with potential for additional hours during busy periods.
* Requires working flexible day, evening and weekend hours

Apply online at


JOB OPPORTUNITY: Critical Home Repair Coordinator


Habitat for Humanity of Northern Fox Valley

REPORTS TO: Construction Manager

WORKS WITH: HFH volunteers, sponsors, subcontractors, staff members and homeowners

HOURS: Part-time, 10-20 hours per week, some Saturdays required, 80% of time on planning, preparing, office, meetings, 20% on site.

JOB DESCRIPTION: Habitat for Humanity of Northern Fox Valley’s Critical Home Repair Program is designed to serve low-income homeowners requiring assistance with health, safety, or code violation issues on the interior or exterior of their homes. Examples of potential repair projects could include: roof replacement, exterior painting, decks or ramps, mechanical equipment replacement, etc. Work will be completed by volunteers when appropriate, with subcontractors fulfilling more technical repairs and where a licensed professional is required. Volunteer projects typically should be able to be completed in a couple project days at most.

Overall Responsibilities: Understand Habitat for Humanity’s programs Accountable for managing and meeting all of the construction functions of a repair project Ensure compliance with all Federal, State and Local laws, codes and ordnances Assist in establishing a budget and schedule for the project, complete project on budget and on schedule Ensure quality construction, compliance with HFHNFV standards, manage site safety

Major Duties/Responsibilities: Responsibilities include project management from planning to permitting, through the final completion of punch list items. Primary duties include inspecting projects, determining scope of work and budgets, scheduling, directing and training skilled and unskilled volunteers, bidding and scheduling subcontractors, ordering materials, and assuring compliance with building codes.

Planning/Scheduling: Review applications for potential projects Inspect existing site conditions for required repairs Prepare scopes of work detailing the extent of contracted and/or volunteer built work Communication with homeowners Develop and adhere to construction plans, standards and schedules to meet affiliate and sponsor goals Communicate schedule adjustments to HFH staff Be present at volunteer staffed worksites Prepare list of construction tasks for workdays Coordinate any required architecture and engineering; submit building permit applications Establish budgets for each project, track and ensure cost controls, quality standards Manage site safety and compliance with affiliate risk management policies and procedures

Volunteer Management: Teach non-skilled volunteers how to use tools and train them on the day’s construction tasks Provide safety talk and be aware of safety hazards throughout the day Monitor the work done by volunteers and subcontractors to ensure construction quality Maximize volunteer usage

Materials/Paid Labor: Develop take-offs, manage bids and place material orders as requested by the Construction Manager Solicit in-kind donations of materials and labor Submit coded invoices promptly Manage subcontractors

Public Relations/Fundraising/Partner Families: Explain Habitat mission, goals, programs, etc. to volunteers, neighbors and the public as needed Cultivate relationships with crew leaders, donors and sponsors Help develop policies and procedures with HFH staff regarding construction, standards and safety Communicate standards and product choices to partner families and ensure compliance Requirements and Skills Ability to work with volunteers, donors and sponsors and ensure they have a good Habitat experience Ability to read construction drawings Knowledge of all phases of construction OHSA 10 Hour Safety for the Construction Industry Training Ability to work effectively as a member of a diverse team in a manner which retains supporters Ability to plan, organize and delegate Ability to communicate in both written and verbal form Passing a drug test and background check

Working Conditions: Site work requires broad mobility, ability to climb ladders to roof level and into foundations, ability to lift at least 100 pounds Travel to construction sites and warehouses in own vehicle Ability to drive vehicles with trailers, as well as bobcat and forklift preferred

Please send cover letter, resume and salary history to Travis Juracek, Construction Manager, at, by March 13, 2015.