JOB OPPORTUNITY: Administrative Assistant

Alignment final logo cmyk ADMINISTRATIVE ASSISTANT

Alignment Collaborative for Education – Elgin IL.

Alignment Collaborative for Education (ACE) is a collective impact nonprofit organization whose mission is to align community resources in support of public school strategies to raise student achievement, improve the health and happiness of our children, create responsible, productive and contributing members of our society, and advance the economic and social well-being of our community. Position Summary: We are seeking an energetic and flexible individual who can provide efficient and professional administrative support to the Executive Director and the Governing Board, as well as other office members in a variety of administrative and office tasks. Candidate must have an appreciation for working within a diverse community. This is a 24-29 hour a week Non- Exempt position. The schedule is set from Monday -Friday. Employee May be required to work late evenings or weekends when necessary.

Essential Job Functions:

  • Maintain up-to-date contact lists for Governing Board, Operating Board, and all A-Teams.
  • Maintain email databases.
  • Prepare and distribute materials for all meetings of the Operating Board, Governing Board and A-Teams.
  • Facilitate communication with Executive Director, Governing Board, Operating Board, and A-Teams, and provide them first-level administrative support for their activities, including generating meeting agendas, taking minutes and notes at Board and A-Team meetings, and creating written communications.
  • Coordinate meeting details involving Executive Director, Governing Board, Operating Board, and A-Teams.  Set meetings, coordinate calendars, and work with outside community partners where meetings are held.
  • Assist in development of team implementation plans, assessment plans, and continuous improvement plans.
  • Maintain management plans (timelines, milestones, etc.) for team work.
  • Ensure active and ongoing participation of A-Team and Governing Board members, including attendance record-keeping.  Assist in succession process of A-Team chairs and vice chairs and Governing Board members.
  • Train and provide technical assistance to team members on ACE website and other technical tools.
  • Answer inquiries, take messages, and provide support for community members who call with inquiries about ACE.
  • Organize and update filing.
  • Assist with financial reports as required.
  • Prepare invoices and financial statements as directed.
  • Any other activities as determined by the Executive Director.

Knowledge & Skills:

  • Knowledge of administrative and clerical procedures and systems, such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.
  • Strong understanding of the structure and content of the English language.
  • High level of accuracy, professionalism, and self-motivation.
  • Efficient organization, project management, and multi-tasking skills with demonstrated ability to manage expectations and deliver results required.
  • Ability to prioritize and execute on multiple, simultaneous, and complex projects with an acute attention to detail.

Qualifications: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Associates Degree with administrative experience or Bachelor’s Degree preferred
  • Advanced application/usage of electronic equipment and computer hardware and software, including but not limited to: Microsoft Word, PowerPoint, QuickBooks, Excel, and Outlook.
  • Experience with non-profits a plus

Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

  • Comfortable communicating on the phone, through e-mail, and having face-to-face discussions daily.
  • Requires sitting for long periods of time.
  • Majority of tasks and projects will be performed indoors in environmentally controlled conditions with a moderate noise level.  However, there is some walking, standing, bending, and carrying of light items under 10 lbs.  Also, the employee must have manual dexterity, visual and auditory acuity.  Some repetitive motion is involved.

NOTE: This job description is not intended to be all-inclusive. Employee may perform other related duties as negotiated to meet the ongoing needs of the organization.

To apply for this position, please send your resume and cover letter to Raquel McCormick – Executive Director Mccormickace@gmail.com Office : 224-227-7534

JOB OPPORTUNITY: Special Events Marketing Coordinator (PT)

elgin-300x180

APPLICATION PERIOD IS NOW CLOSED FOR THIS POSITION

 

 

 

 

POSITION: Special Events Marketing Coordinator (part-time)

ORGANIZATION: City of Elgin

SALARY: $10.00 – $14.00 Hourly

OPENING DATE: 06/26/15

CLOSING DATE: 07/10/15 11:59 PM

GENERAL DEFINITION OF WORK:

Under the direction of the Special Events Department in the City Manager’s Office, this position will be responsible for developing marketing materials and assisting with administration tasks for a variety of events.

ESSENTIAL FUNCTIONS/TYPICAL TASKS:

Assist with administrative duties of special events, such as:
* Assist with designing posters, distributing fliers, writing press releases and developing program forms.
* Manages Special Events website/Facebook pages, create blogs and place ads in all forms of media.
* Create a special events newsletter using Constant Contact
* Assists with permitting festivals, parades and block parties by sending out letters, following up with missing paperwork and setting up meetings.
* Attend Community Engagement Committee meetings, take minutes to distribute to committee members and update the Special Events Monthly Calendar.
* Liaison with City departments, outside agencies, volunteers, and citizens to ensure overall safety and an effective presentation of events.
* Answer and return phone calls and messages.
* Follow and implement City ordinances and regulations.
* Ensure the proper care of City equipment.
* Perform other tasks as assigned.
* Work with businesses and foundations to attain sponsorships for special events. Work closely with sponsors to ensure their marketing needs are met.
* Recruit and assist in the management of volunteers for special events
* Attend and contribute to special events planning meetings as requested

OTHER:

* Experience working with special events and volunteers.
* Must possess strong organizational skills.
* Must possess exceptional interpersonal skills
* Must have strong customer service skills.
* Must have a High School Diploma/GED, with college credit or degree a plus.
* Fluency in the use and application of MS Office Suite and electronic mail systems
* Ability to work weekends and extended hours when necessary.
* Must be physically capable of lifting boxes up to 50 lbs, setting up tables and pop up tents, hanging banners and other similar duties

ADDITIONAL INFORMATION:

Hours:
* 15 hours per week, with potential for additional hours during busy periods.
* Requires working flexible day, evening and weekend hours

Apply online at www.cityofelgin.org.

 

JOB OPPORTUNITY: House Lead

HabitatNFV

POSITION HAS BEEN FILLED

 

 

 

HOUSE LEAD

REPORTS TO: Construction Manager

WORKS WITH: HFH volunteers, house sponsors and staff members

HOURS: Part-time, 2 build days per week, Wednesdays or Fridays with Saturdays mandatory, 95% of time on site, 5% on planning, preparing, office, meetings

Overall Responsibilities Understand Habitat for Humanity’s programs Ensure quality construction, compliance with HFHNFV standards, manage site safety Ensure compliance with all Federal, State and Local laws, codes and ordnances Assist in establishing a schedule for the project, complete project on budget and on schedule Project ends with occupancy permit

Major Duties/Responsibilities

Planning/Scheduling

• Adhere to construction plans, standards and schedules to meet affiliate and sponsor goals • Communicate schedule adjustments to HFH staff • Be present at worksite on Wednesdays and Saturdays • Prepare list of construction tasks for workdays • Assure the safety and security of the site, tools and materials.

Volunteer Management

• Teach non-skilled volunteers how to use tools and train them on the day’s construction tasks • Provide safety talk and be aware of safety hazards throughout the day • Monitor the work done by volunteers to ensure construction quality • Maximize volunteer usage

Materials/Paid Labor

• Make judicious use of all materials by integrating donated and inventory items into construction. • Prepare materials and tools for each work day. • Check work-site and report back to the Construction Manager after each work day for work completed, quality and to assess needs for the next work day. • Submit coded invoices promptly

Public Relations/Fundraising/Partner Families

• Explain Habitat mission, goals, programs, etc to volunteers, neighbors and the public as needed • Cultivate relationships with crew leaders, donors and sponsors • Help develop policies and procedures with HFH staff regarding construction, standards and safety • Communicate standards and product choices to partner families and ensure compliance

Requirements and Skills Ability to work with volunteers, donors and sponsors and ensure they have a good Habitat experience Ability to read construction drawings Knowledge of all phases of construction Ability to work effectively as a member of a diverse team in a manner which retains supporters Ability to plan, organize and delegate Ability to communicate in both written and verbal form

Working Conditions Site work requires broad mobility, ability to climb ladders to roof level and into foundations Ability to lift at least 70 pounds Travel to construction sites and warehouses in own vehicle

To apply, please send a resume and cover letter to Travis Juracek, Construction Manager, at travis.juracek@habitatnfv.org.

JOB OPPORTUNITY: Critical Home Repair Coordinator

HabitatNFVCRITICAL HOME REPAIR COORDINATOR

Habitat for Humanity of Northern Fox Valley

REPORTS TO: Construction Manager

WORKS WITH: HFH volunteers, sponsors, subcontractors, staff members and homeowners

HOURS: Part-time, 10-20 hours per week, some Saturdays required, 80% of time on planning, preparing, office, meetings, 20% on site.

JOB DESCRIPTION: Habitat for Humanity of Northern Fox Valley’s Critical Home Repair Program is designed to serve low-income homeowners requiring assistance with health, safety, or code violation issues on the interior or exterior of their homes. Examples of potential repair projects could include: roof replacement, exterior painting, decks or ramps, mechanical equipment replacement, etc. Work will be completed by volunteers when appropriate, with subcontractors fulfilling more technical repairs and where a licensed professional is required. Volunteer projects typically should be able to be completed in a couple project days at most.

Overall Responsibilities: Understand Habitat for Humanity’s programs Accountable for managing and meeting all of the construction functions of a repair project Ensure compliance with all Federal, State and Local laws, codes and ordnances Assist in establishing a budget and schedule for the project, complete project on budget and on schedule Ensure quality construction, compliance with HFHNFV standards, manage site safety

Major Duties/Responsibilities: Responsibilities include project management from planning to permitting, through the final completion of punch list items. Primary duties include inspecting projects, determining scope of work and budgets, scheduling, directing and training skilled and unskilled volunteers, bidding and scheduling subcontractors, ordering materials, and assuring compliance with building codes.

Planning/Scheduling: Review applications for potential projects Inspect existing site conditions for required repairs Prepare scopes of work detailing the extent of contracted and/or volunteer built work Communication with homeowners Develop and adhere to construction plans, standards and schedules to meet affiliate and sponsor goals Communicate schedule adjustments to HFH staff Be present at volunteer staffed worksites Prepare list of construction tasks for workdays Coordinate any required architecture and engineering; submit building permit applications Establish budgets for each project, track and ensure cost controls, quality standards Manage site safety and compliance with affiliate risk management policies and procedures

Volunteer Management: Teach non-skilled volunteers how to use tools and train them on the day’s construction tasks Provide safety talk and be aware of safety hazards throughout the day Monitor the work done by volunteers and subcontractors to ensure construction quality Maximize volunteer usage

Materials/Paid Labor: Develop take-offs, manage bids and place material orders as requested by the Construction Manager Solicit in-kind donations of materials and labor Submit coded invoices promptly Manage subcontractors

Public Relations/Fundraising/Partner Families: Explain Habitat mission, goals, programs, etc. to volunteers, neighbors and the public as needed Cultivate relationships with crew leaders, donors and sponsors Help develop policies and procedures with HFH staff regarding construction, standards and safety Communicate standards and product choices to partner families and ensure compliance Requirements and Skills Ability to work with volunteers, donors and sponsors and ensure they have a good Habitat experience Ability to read construction drawings Knowledge of all phases of construction OHSA 10 Hour Safety for the Construction Industry Training Ability to work effectively as a member of a diverse team in a manner which retains supporters Ability to plan, organize and delegate Ability to communicate in both written and verbal form Passing a drug test and background check

Working Conditions: Site work requires broad mobility, ability to climb ladders to roof level and into foundations, ability to lift at least 100 pounds Travel to construction sites and warehouses in own vehicle Ability to drive vehicles with trailers, as well as bobcat and forklift preferred

Please send cover letter, resume and salary history to Travis Juracek, Construction Manager, at travis.juracek@habitatnfv.org, by March 13, 2015.

ONLY CANDIDATES WHO FOLLOW THE SPECIFIC INSTRUCTIONS IN THIS JOB ADVERTISEMENT ON HOW TO APPLY FOR THIS JOB WILL BE CONSIDERED.

PROJECT OPPORTUNITY: ZoomGrants

logoZoomGrants is looking to refresh the front-end website located at http://zoomgrants.com.

This project will involve selecting an appropriate responsive framework (hosted in a .NET environment), selecting and applying approved style sheets, and populating it with appropriate content derived from the current site, plus any new content that would be more relevant.

Since this is mostly brochure-type material, it is expected to be a relatively quick project, comprising not more than 7-8 pages.

Interested parties can submit bids and/or questions to Questions@ZoomGrants.com.

JOB OPPORTUNITY: Harvest Market Manager

2013_HM_Logo

POSITION HAS NOW BEEN FILLED

Position:  Downtown Elgin Harvest Market, Market Manager

General Description:

The Downtown Elgin Harvest Market began operating in 2000 as an event of the Downtown Neighborhood Association of Elgin.  It is a seasonal market held weekly on Thursdays from the first week in June through the first week of October (18 weeks) and is located outdoors in a City of Elgin parking lot at 200 North Grove Avenue in Downtown Elgin.

The market offers and encourages locally grown and sustainably produced food, provides an outlet for educational opportunities on sustainable practices and healthy living, supports local artists, community organizations, and Downtown businesses while cultivating a welcoming and entertaining public space atmosphere in Downtown Elgin. During peak season, more than 20 vendors of raw and processed agricultural local products participate, selling their goods to over 500 or more customers and visitors a week.

The market manager is a part-time position who will work closely with the Downtown Neighborhood Association’s Event Coordinator and Administrative Assistant. The person filling this position will need to have the following skills to successfully operate an urban farmers market including:

  • Vendor recruitment and relations
  • Market application process
  • Volunteer recruitment and management
  • Market promotion and outreach
  • Collaboration with city departments, local businesses, and other organizations
  • Market day logistics and execution
  • Financial record keeping
  • Understanding/operating EBT program

Qualifications:

A strong candidate for this position will have a demonstrated passion for local, sustainable food production and/or community building and civic engagement as well as excellent communications skills.  This is a physically demanding role, requiring the ability to work in all weather conditions and to lift and carry up to 50lbs.  Applicants must be 18 years of age or older and legally eligible for employment in the U.S.

Other desired qualifications are:

  • Highly self-motivated and able to work independently
  • Familiar with Downtown Elgin and/or Downtown Districts
  • Proficiency with Microsoft Office suite
  • Basic understanding of social media, online communications
  • Experience in customer service and/or event planning
  • Agricultural background
  • Demonstrated ability to engage with diverse populations
  • Ability to learn on the job and multitask
  • Conflict resolution and problem solving skills

Position Responsibilities:

The 2015 Downtown Neighborhood Association’s Harvest Market outdoor season will operate on Thursday’s from June 4 through October 1, 9am – 2pm, at 200 North Grove Avenue, Elgin, IL. The Market Manager will be expected to arrive at 7am and stay through tear down (approximately 3pm).  During that time, s/he will work with volunteers, etc. to set up the Market, coordinate volunteers, interns, sponsors, vendors, community partners, kid program partners, special activities, and tear down of the Market.  This is a physically and mentally demanding role that is best filled by someone with enthusiasm and a positive, resilient attitude. The Market Manager will also have regularly scheduled office days to focus on such tasks as enrolling farmers/vendors, collecting fees, creating and maintaining the Harvest Market budget, overseeing the Harvest Market Committee meetings and other duties as assigned. The DNA office is located at 10 N. Spring Street, Elgin, IL.

How to Apply:
Submit a cover letter, resume and salary requirements to the Downtown Neighborhood Association of Elgin, IL at info@downtownElgin.com. In the subject line, please enter “Harvest Market Manager Position”.

Elgin Area Manufacturing Career Internship Program for Young Adults

EDG logo 2014The Elgin-Area Manufacturing Career Internship Program (MCIP) is designed to help employers find and hire young adults interested in manufacturing. The program provides young adults ages 18-21 the opportunity to learn about and start a career in manufacturing by paying for them to participate in a 6-week internship with area employers.

The MCIP starts with a 3-week boot camp on Monday, January 5 to introduce WIA-eligible youth to today’s manufacturing careers. The boot camp provides a 10-hr. OSHA Certification, and a focus on work ethic, math skills, motivation and attitude, communication skills and interviewing techniques.

After the boot camp, participating employers have an opportunity to meet and select interns on Wednesday, January 21 for a paid, 6-week, 240-hour internship. Intern assignments are made on “Draft Day” on Friday, January 23 and the internship program begins Monday, February 2. Upon conclusion of the internships, employers have the option of hiring.

Organized and presented by the Elgin Development GroupElgin Community College and the Illinois Department of Commerce and Economic Opportunity, MCIP also benefits area employers by providing companies the opportunity to find and train motivated entry-level employees with no commitment required to hire after the paid internship is completed. Business and Career Services, Inc. (BCC), a not-for-profit 501c(3), serves as the employer of record, pays wages to the interns and covers all payroll and liability insurance throughout the internship. There is no charge to the company.

The MCIP is funded through a grant from the Department of Labor (DOL) through the state and regional Workforce Investment Board and the Kane County Department of Employment & Education, and is administered by BCS.

The MCIP was featured as a “Best Practice” at the 2012 National Association of Workforce Board Professionals in Las Vegas, and receive the Innovative Solutions Award from the Illinois Workforce Partnership in 2014.

Click here to watch a YouTube video of the MCIP program in action.

For more information on how to participate in the 2015 Elgin-Area Manufaturing Careers Internship Program, contact:

MCIP Outreach Liaison
Sid Hussaini
847-809-8901
sid@medusainc.com

BCS Youth Coordinator
Eddie Perez
224-538-1039
eperez@bcsillinois.org

For general information about Business and Career Services, Inc., visit www.worknetncc.com.

JOB OPPORTUNITY: Bilingual Parent Educator

ChildServORGANIZATION: ChildServ – Elgin, IL

POSITION: Bilingual Parent Educator

Provide paraprofessional assistance to the EHS/Home Based program participants, including pregnant and parenting adults and children from birth to age 3. The Parent Educator is also responsible for providing resources and support through educational and family development activities. Participate in initial orientation and ongoing training; Conduct weekly home visits to families and provide services as outlined in the service plan. Build and encourage constructive relationships with the families to increase their knowledge of their children’s developmental needs and ability to advocate for their family. Serve as a positive role model for parents to help strengthen the parenting skills of adult caregivers in the families. Complete initial assessments on parents and children; May act as mentor for newly hired Parent Educator. Refer parents to community resources and provide follow-up to ensure needs were met. Complete all required documentation by established deadlines. Participate in monthly activities offered for families. Encourage and motivate parents to attend center-based socialization activities. Recruit new families through positive promotion of the agency and its programs. Participate in scheduled group and individual supervision meetings, providing progress of families and concerns. Responsible for recruiting entire caseload of 20 clients.

Qualifications: Parent Educator must be at least 21 years of age. One to five years experience required. Experience in a social services setting preferred. Must be familiar with the ethnic background and sensitive to the cultures of families in target communities. Must have access to an insured automobile. Basic computer skills and knowledge of Microsoft Word required. Bachelors Degree in social service or childhood education required. Access to insured auto required.

Elgin requires Bilingual candidate able to read, write speak fluent Spanish.

Send resumes to: Careers@childserv.org or for further questions, please contact Ms. Bebe Bermudez at 773-867-7326.

JOB OPPORTUNITY: Security/Bouncer

 

Martini Room is the premier lounge, nightclub and entertainment venue in the northwest suburbs. We offer a unique martini roomChicago-style lounge atmosphere with a friendly staff, great martinis and fabulous customers!

Of course, Martini Room is known for great martinis and an intimate atmosphere. Our menu features more than 50 martinis, which combine to create the best top-to-bottom martini menu in all of Chicagoland.

 

 

Security/Bouncer

Martini Room in Elgin has openings for Security/Bouncer positions for Friday and Saturday shifts.

Requirements: Previous industry experience, excellent customer service skills, great personality.

This position is for individuals 21+.

Must be able to pass background check.

Email your resume to office@martiniroomelgin.com with your contact information.

Martini Room
161 E. Chicago St.
Elgin, IL, 60120
www.martiniroomelgin.com
office@martiniroomelgin.com

JOB OPPORTUNITY: Director of Advancement

Judson

POSITION HAS BEEN FILLED

Judson University is hiring!

POSITION TITLE: Director of Advancement

REPORTS TO: Associate Vice President for Development

JOB SUMMARY: To lead advancement operations and events and plan and execute fundraising strategies for the Annual Fund, Grants and Foundations

JOB REQUIREMENTS:

Education: Bachelor’s degree

Experience:  Minimum of two years of direct fundraising, development or advancement experience            

Skills: Relationship Management, communication skills (verbal and non-verbal), teamwork, customer service, interpersonal skills, leadership development and team management, exceptional time management, outgoing/personable/relational, database management and related technology skills, organizational skills, goal orientated

Travel:  Conferences and some donor events

 

SUPERVISORY RESPONSIBILITIES:
Advancement and development staff ranging from two to five direct reports depending on growth of the division

ESSENTIAL JOB FUNCTIONS: 

  • Lead person on assigned donor and university events
  • Direct and manage all aspects of the annual fund
  • Lead person on assigned donor and university events
  • Manage and provide direction for all aspects of office and advancement operations, including donor database management
  • Manage the publishing of the annual report
  • Create and manage all foundation and grant proposals
  • Attend staff meetings, chapel, and training seminars
  • Other duties or responsibilities as deemed necessary for the successful operation of Judson University

EQUIPMENT USED:

Laptop/computers and database access